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UW Youth & Teen Programs

Policies

Registration & Policies | COVID-19 | Safety & Discipline | Accommodations & Disabilities

Registration & Policies

Registration

  • You can register for courses on our online registration site.
  • When registering for a course, you’ll need to enter a Gmail address (xxxx@gmail.com) for your student. A Gmail account is needed to use our online learning management systems. If your student doesn’t already have a Gmail account, you can create one here.

Cost & Payment

  • The cost of courses vary. Check the specific course page for cost.
  • Payment is due in full at the time of registration. The only form of payment we accept is credit card; we don't currently take third-party payments.
  • We offer a 15% discount to current UW employees and students. You'll need to enter your UW NetID during registration. 

Financial Assistance

Limited financial assistance is available each quarter. Students must meet free/reduced lunch criteria for the current academic school year (September–June) and can qualify for only one award every 12 months.

Awards are made on a first-come, first-served basis until funds have been exhausted. To apply, or check for availability, email ytp@uw.edu.

Refund Policy & Withdrawals

  • The deadline for a 100% refund for each course is listed on the course detail page. There are no refunds after this date.
  • All requests to drop a course must be submitted in writing to the UW Youth & Teen Programs office. Send your request by email to ytp@uw.edu. You cannot drop a course by phone. Requests should include the student’s name, the registration email address, and the course you wish to drop.
  • If your student is unable to attend a course because of physical or mental debilitation or other circumstances beyond your control, and the refund deadline has passed, you may petition for a hardship withdrawal by contacting us at ytp@uw.edu. You'll need to complete a hardship withdrawal form and return it us. We'll review your request and notify you in a timely manner of our decision. Refunds are not guaranteed.

Waitlist Policy

  • If a course is full, you can add your student to the waitlist during registration. 
  • If your student is on the waitlist and a space becomes available, you'll get an email from ytp@uw.edu. (To ensure that you receive waitlist emails, we recommend that you add this address to your Safe Senders List.) You will have 72 hours to let us know if you would like the space. If we do not hear back from you, we will offer the space to the next student.

Program Cancellations

UW Youth & Teen Programs reserves the right to cancel a course. In the event of a cancellation, we will notify you as soon as possible before the program start date, and you'll receive a full refund.

Absences

  • Please notify program staff if your student will be absent.
  • There are no refunds for days or weeks that students cannot attend. Substitutions — having another individual attend in your student's place — are not allowed.

COVID-19 Vaccination Requirements

Students participating in UW Youth & Teen Programs aren’t required to be vaccinated against COVID-19. However, we strongly encourage students to be up to date with vaccinations. Visit the UW Youth Protection Office to learn more about the current operational guidance for UW youth programs during COVID-19.

We’ll communicate any changes to current policies to enrolled families. We’ll continue to update this page with any changes and encourage parents and guardians to check back frequently to stay up to date.

Safety‚Äč & Discipline

  • The safety of students is our highest priority. Program staff works hard to maintain an environment (including on online platforms) where students can participate in activities safely.
  • Your student should wear comfortable shoes. For safety reasons, we ask that students not wear flip-flops or open-toed shoes.
  • If behavior problems occur, the parent or guardian will be notified and scheduled for a conference.
  • There are no refunds for student suspension or withdrawal due to behavior problems.

Accommodations, Medical Conditions & Disabilities

  • To help ensure that your student has a positive experience, please share information about any special needs that staff should know about at the time of registration. If it would be helpful, staff are available to meet with a parent or guardian to discuss special needs prior to the start of the program.
  • If your student has any food or substance allergies, be sure to inform us when you register. For severe allergies that require and EpiPen, you must complete an Emergency Plan for Allergic Reactions. We'll follow up with families who submit an emergency plan.
  • UW Youth & Teen Programs is not nut-free. 
  • Instructors are informed of any student who has allergies so they can accommodate the student, if needed, with materials used for class projects.
  • You are responsible for providing any necessary medical supplies for allergies (e.g., EpiPen).
  • With the exception of an EpiPen for severe allergic reactions, Youth & Teen staff are not licensed to dispense medications to students.
  • The University of Washington is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.
  • Requests for disability accommodations should be made before enrolling a student. For information on requesting disability accommodations, contact the Disability Services Office at dso@uw.edu or 206-543-6450.